![]() ![]() Organization hierarchy must include Projects > Tasks > Contexts > Tags.Ability to move tasks directly to projects from inbox with shortcut keys (as opposed to having to cut, browse, paste).Ability to put tasks into my inbox either directly to the app or via email, being able to quick add is a plus.Here are the primary features I was hoping to find in my new GTD system: I needed a new system that had similar features to those offered by TodoMatrix and wanted one that spanned multiple platforms and devices. I carry an Android as a personal phone and love using it. Remember what I said earlier about a GTD system needing to be easy to use. I still have a company Blackberry, but it’s entirely touchscreen and I hate using it. I use a Mac increasingly for laptop access and I use a PC desktop both at work and in my home. Today in 2013, Android users are still waiting and most have given up and fled to other services. At the same time, they were developing an Android application and a significant upgrade to their web interface, which was clunky to use and very dated in appearance. ![]() I’ve used TodoMatrix since 2006, and it was developed specifically for Blackberry OS. Most people use a smart phone, perhaps because of the features an application can offer to help with the GTD process, or perhaps because it’s always with them in case they think of something they need to add to their inbox.īefore I get too far into what I’m looking for, let me tell you a bit about why I’m leaving my current system. There are undoubtedly still people who use paper lists as their GTD system. What’s important is that it is easy to put information into or you won’t use it. The GTD system itself is a critical part of this process. Each task can be assigned a context where you would complete it (home, office, phone, etc.) so when you’re in that situation you can work on at least one next action from at least one project you need to get done. Each of your project have a Next Action, which is the next logical step you must complete in order to keep the project moving toward completion. At least weekly, you review your inbox and empty it out, by either completing a task (if it takes less than two minutes, just do it then), delegating it to someone, deferring it until later (either as a task in a project, a project itself, or by filing it away to store as reference), or discarding it. Nothing is stored in your memory where it can get lost everything (task, project, idea, etc.) goes into your GTD system’s inbox. In a nutshell, GTD is about storing, tracking and retrieving the information needed to get things done. ![]() I knew by the time I had read the first couple of chapters that this time- and task-management methodology would change my life. My friend recommended that I read David Allen‘s book, Getting Things Done. I found the book to be interesting from a life management perspective, but it was too philosophical. I had expressed frustration with trying to juggle everything going on in my life (new job, planning a wedding, training for a marathon, etc.) and had just picked up Steven Covey‘s book, The Seven Habits of Highly Successful People. ![]() Years ago, a friend told me about the Getting Things Done (GTD) methodology. This is the first in a series of articles reviewing the best GTD applications and summarizing their features, then selecting a winner to replace my current GTD application. ![]()
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